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5 Things to Consider When Buying A Printer for your Office

By Maple Copiers June 14, 2022

Where To Buy Printer?

When it comes to business, there are some things that you just can’t skimp on. You need to make sure that your company has all the right equipment, furniture, and supplies to get started. Printer is one of those necessities which your office cannot do without. It helps in keeping cost low when it comes to printing documents or receipts frequently. A printer can be an excellent piece of machinery for your office if you invest in the right one. There are a lot of printers out there, so it can be difficult to choose which one is perfect for you and your company needs. Here are 10 things to consider when buying a printer for your office:


What kind of printer do you need?

First, you need to determine what kind of printer you need. There are a few different types of printers to choose from: Inkjet, Laser, and Thermal. Each of these printer types has its own set of benefits and drawbacks. Inkjet printers are typically a bit cheaper, but they are more likely to have issues with paper jams and smudges than laser printers. Laser printers are a bit more expensive, but the toner you need to buy for them is much cheaper than the ink you need to buy for inkjet printers. Thermal printers are primarily used for receipts. The type of printer you need is largely dependent on what you plan on using it for. If you print a lot of photos or work with a lot of greyscales, you’ll get more use out of an inkjet printer. If you do a lot of printing in color, a laser printer is a better option.


Check your company budget

Next, you should check your company’s budget to see how much you can spend on a new printer. Different printers come with different price tags. You can get a decent printer for a couple hundred dollars, but the really high-end models can cost thousands. If your company is strapped for cash, you’ll want to make sure you find a printer that won’t break the bank. If you have more leeway when it comes to your company’s budget, you can look into getting a more expensive printer that has a longer lifespan and higher capacities. For example, a laser printer will probably last longer than an inkjet printer.


How much space does the printer require?

Next, consider how much space the printer will take up in your office. Consider where you can put the printer so that it doesn’t disrupt workflow and cause a disturbance. Choose a printer that has a smaller footprint and will take up minimal real estate in your office. Once you know how much space you need to provide your printer, you can begin to narrow down your search. Most printers are designed to be relatively small, but you should still make sure you have enough space so that the printer can be easily accessed and used by everyone. If the printer is too large, people may not be able to use it, which defeats the entire purpose of having it in the first place.


Who will be using the printer?

Next, think about who will be using the printer. If you have multiple people using the printer, choose something that is easy to use. You don’t want to have to go through a mountain of instructions every time someone wants to print something. You should also think about the type of people who will be using the printer. For example, if your office is full of young people, you may want to invest in a printer that is easy to use for people with little experience. If you have older workers who are less tech-savvy, you may want to choose a printer that is easy to use even for those who aren’t very computer or printer savvy.


Do your research before buying

Next, do your research before buying a printer. You can’t just walk into a store and buy the first printer you see. You need to know what you’re looking for in order to buy a printer that will be a good investment for your company. You should ask yourself what are the most important features you’re looking for in a printer. Do you need a printer with a high paper capacity? Do you need a printer that’s easy to use? You should also make sure you read reviews from other customers who have bought the same printer. This will help you determine if the printer is any good. Reading reviews is a great way to find out about any problems a printer might have. It’s also a good way to learn about any pros the printer might have that you may not have thought about before buying.



Printers are an essential piece of equipment for any office. They can help you save money on printing costs and allow you to print off important documents any time you need to. When you’re buying a printer, you need to consider what you’ll be using it for and who will be using it. You also need to think about your company budget and how much space the printer will take up in your office. Once you’ve narrowed down your search, you can do your research and choose a printer that is perfect for your office.


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